Job Description

Position Summary

The HR Coordinator oversees and executes all HR practices and objectives, supporting high-performance cultures that emphasize empowerment, safety, accountability, and alignment with company values. This individual plays a pivotal role in recruitment, benefits administration, compliance, and daily HR operations. The ideal candidate will be proactive, resourceful, detail-oriented, and effective in managing both administrative responsibilities and strategic HR initiatives. 

Recruiting & Staffing:

• Manage all job postings, candidate screening, and group interview coordination
• Reach out to candidates to schedule initial interviews and assessments
• Conduct initial interviews for all management candidates and assess culture fit and qualifications
• Provide clear feedback to upper management on candidate suitability and next steps
• Confirm manager interviews and hiring following group interview sessions

Onboarding & New Hire Management:

• Issue offer letters and initiate background checks
• Complete onboarding sessions, including I-9 and benefits intro
• Manage benefit eligibility tracking, reminders, and data
• Maintain onboarding documents 

Payroll & Timesheet Management:

• Facilitate and track all pay changes to ensure timely and accurate implementation
• Manage and update all job title changes 
• Post HR notices for the company
• Monitor and approve/deny daily timesheet edits; manage OT notifications
• Adjust employee hours and classifications (FT/PT) based on trends and ACA tracking

Employee Relations & Discipline:

• Partner with managers on terminations
• Review, finalize, and file disciplinary actions
• Conduct investigations 

Benefit Administration:

• Manage 401(k) and health benefit communications and follow-ups
• Send eligibility notices and facilitate benefit counseling meetings
• Maintain accurate records

HR Operations & Compliance:

• Maintain HRIS updates, personnel files, and compliance documents
• Ensure company policies align with federal, state, and local regulations
• Complete verification of employment forms from multiple sources
• Track and oversee FMLA, ADA, LOA, and benefit enrollment timelines
• Manage unemployment claims, including submission of separation documentation
• Oversee workers' compensation claims , including incident reporting, communication with insurance carriers, and employee follow-up 

Qualifications 

• Bachelor’s degree in HR or equivalent experience
• Minimum 3 years of HR experience
• Excellent multitasking, problem-solving, and communication skills
• Strong understanding of compliance, confidentiality, and HR best practices
• Experience with Paylocity and HRIS platforms preferred 

Physical & Environmental Demands

• Ability to sit and work at a desk for extended periods
• Communicate clearly in writing and verbally

Work Environment

• Combination of open office and private office settings
• Moderate to high noise level based on foot traffic
• Must follow safety protocols and infection control procedures

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